Is 704 still free? Live inventory across towers

How TRET keeps every tower, floor and unit current as holds and bookings happen, so two salespeople never promise the same flat.

TRET team2 October 20265 min read

“Is 704 still free?” It gets asked in every site office, usually with a family waiting. The answer lives in a spreadsheet that was last updated last night, or in the head of whoever took the last booking. Two salespeople promising the same flat is how a good weekend turns into an awkward phone call.

How do you see every unit across towers in one place?

In TRET, a project has towers and each tower has its units: number, floor, configuration, carpet and built-up area, facing, price and photos. The inventory screen shows each tower the way it stands, top floor first, every unit coloured by status: available, on hold, booked, sold or blocked.

At the top you see how many units are available out of the total and the value of the stock still for sale. Filter by status or configuration to answer “what 3BHKs do we still have?” in one tap.

This is what live inventory by project, tower, floor and unit means in practice: one picture of the building that every salesperson, the sales head and the site office share. Nobody waits for the evening update.

How long should a unit hold last before it goes back on sale?

When a buyer needs a day to talk to family, the salesperson holds the unit for that lead. A hold lasts 48 hours unless you choose otherwise, up to seven days. Tap the unit and everyone sees who it is held for, who held it and until when.

When a hold runs out, TRET puts the unit back on sale by itself within minutes. Nobody has to remember to release it, and a unit cannot quietly stay blocked for a buyer who went cold weeks ago.

How do you stop two salespeople selling the same flat?

Booking a unit is one action. The unit turns booked everywhere, the lead moves to Booked, a booking opens with its payment schedule, and if a channel partner brought the buyer, their commission is recorded. A unit held for one buyer cannot be booked for another, so the double-sale simply does not happen.

From there the booking carries on in the same system: the payment schedule, demand notes before instalments fall due, and a page the buyer can open to see what has been paid and what is due. Our guide to payment schedules and demand notes after the booking walks through that part.

Send the flat, not a photo of a spreadsheet. Every unit has its own page you can send on WhatsApp: photos, configuration, area, facing and price, with the salesperson’s name and number on it. It also shows how many similar units are still available, which tends to speed up decisions. Buyers do not need to log in, and these pages stay out of search engines.

When the conversation moves to money, TRET can also send a cost sheet for the unit with PLC, GST and stamp duty, so the figures the buyer sees come from the same record as the unit itself.

Can the sales team check inventory from the site office phone?

Yes. The same tower view is in the Android app, with hold, book and release, and photos can be added straight from the phone camera. Inventory questions rarely come up at a desk. They come up at the sample flat, or on a call while the buyer is standing in front of the tower.

How do you set up live inventory for a new project?

Start with the unit list. Collect every unit with its number, floor, configuration, carpet and built-up area, facing and price. Add towers and units by hand, or import the whole unit list from a CSV.
Check it against the building. Open the tower view and read it top floor first, the way the building stands. Gaps and repeated unit numbers are easy to spot when the screen looks like the tower.
Set the true status of every unit. Mark what is already booked, sold or blocked before the team starts using it, so the available count at the top is right from the first day.
Add photos to the units you show most. Photos can go in from the web or straight from the phone camera, and they appear on the unit page you send on WhatsApp.
Agree the hold rule with your team. Decide when a salesperson should place a hold and for how long. The 48-hour default suits most buyers who just need to talk to family.
Retire the old sheet. Once the tower view is right, stop updating the Excel copy. Two sources of truth is how double-selling starts again.

What should a sales head check in inventory each week?

Units on hold, who placed each hold and for which lead. A hold with no follow-up against it is a conversation worth having.
Which configurations are moving. Filter by configuration and compare what is left with what buyers are asking for.
The value of stock still for sale. TRET’s reports put units still available and the value of unsold stock next to site visits and bookings for each project.

So when someone asks whether 704 is still free, the answer is on the phone in your hand, and it is right. If you are weighing up a CRM for the whole sales office, see how TRET works for builders, from the first lead to the booking.

FAQ

How long does a hold on a unit last in TRET?

48 hours unless you choose otherwise, up to seven days. When a hold runs out, TRET puts the unit back on sale by itself within minutes.

Can two salespeople book the same unit?

No. A unit held for one buyer cannot be booked for another, and once a unit is booked it shows as booked everywhere, on the web and in the Android app.

Do buyers need to log in to see a unit page?

No. Unit pages open without a login and stay out of search engines. They show photos, configuration, area, facing and price, with the salesperson’s name and number.