Filing your MahaRERA QPR from sales records, without a week of Excel

In May 2026, MahaRERA issued notices to 8,212 projects for not keeping their quarterly progress reports up to date. For many developers, the problem is not the construction figures, which the site team and architect track anyway. It is the sales side: how many units are booked, sold or still available, floor by floor, at the end of the quarter, and whether that matches what the accounts team says. When those numbers live in three Excel sheets and a WhatsApp group, every quarter turns into a week of reconciling.

When is the MahaRERA QPR due?

MahaRERA Order No. 33/2022, dated 5 July 2022, says promoters must file Quarterly Progress Reports as per financial quarters within 20 days of the quarter end. In practice that means:

• Quarter ending 31 March: due by 20 April
• Quarter ending 30 June: due by 20 July
• Quarter ending 30 September: due by 20 October
• Quarter ending 31 December: due by 20 January

The current quarter, October to December 2026, is due by 20 January 2027.

What goes into the QPR?

The order lists what promoters update every quarter:

• Incremental changes in building plan approvals, if any
• Physical progress of construction
• Current booking status of plots, apartments or units
• Current booking status of garages
• If no money was withdrawn from the designated bank account during the quarter, a self-certification saying so, with the amount deposited in that quarter

Some forms are not quarterly. Forms 1, 2 and 3 (the architect's, engineer's and chartered accountant's certificates) go with each withdrawal from the designated account. Form 5, the annual statement of accounts, is due within six months of the financial year ending, and Form 2A within three months. Check the current requirements on the MahaRERA portal or with your CA before each filing, as orders are updated from time to time.

Why do the booking numbers take so long?

Because they are rarely in one place. A typical builder's sales office has a booking register in Excel, a separate sheet the accounts team uses for payments, cancellations noted somewhere else, and the latest status in a sales head's memory. At quarter end someone has to answer simple questions: how many units in Tower B were booked as of 31 December, and which bookings were cancelled during the quarter? Then they have to make sure the answer matches the agreements and the payments received.

Each sheet is a little different, so the figures do not agree, and the filing waits while people reconcile.

How do you pull QPR figures from your sales records?

Treat the booking status of every unit as one record that the whole team updates, not as a report you build at quarter end.

1. 1One status per unit. Every unit, tower by tower and floor by floor, has one status at any moment: available, blocked, booked, sold or cancelled. Nobody keeps a private copy.
2. 2Every change dated. When a unit is booked or a booking is cancelled, the date is recorded with it. Then “booked as of 31 December” is a filter, not an investigation.
3. 3Payments linked to the booking. Payment schedules, demand notes and receipts sit against the same unit, so sales and accounts are looking at the same numbers.
4. 4Garages and parking tracked like units. The QPR asks for their booking status too, so they need the same treatment.
5. 5Export at quarter end. On the first working day after the quarter ends, export the unit-wise booking status and hand it to whoever files the QPR, along with the construction update from the site team.

With this in place, the sales side of the QPR takes an hour, not a week, and the figures you file match the ones in your agreements.

Where does TRET fit?

TRET is a real estate CRM built for Indian builders and channel partners. It keeps live inventory by project, tower, floor and unit, converts a lead into a booking in one click and marks the unit sold, and holds payment schedules, demand letters and receipts against each booking. Every change is audit-logged, and your data is exportable at any time.

That means the booking status the QPR asks for is already sitting in one place, dated and consistent with your payments. TRET does not file the QPR for you; your team or CA still files it on the MahaRERA portal. What changes is that the sales numbers are ready when the quarter ends.

If your booking data is in Excel today, our guide to importing your leads from Excel shows how quickly it moves across. For more on keeping sales and accounts on the same page, read about payment schedules and demand notes, live inventory across towers, and sales reports a sales head actually reads.

FAQ